How do we avoid conflicts of interest?

Great question! We take conflicts very seriously and that's why we will only ever work for one party in a single tender process. That means that if there is a tender with multiple companies trying to win it, we can only work for one of them. How do we decide who to work with? Clients who purchase our Proposal Support Partnership service will always receive first priority, and first right of refusal. If none of our existing clients wish to participate in the tender, it will be based on a first come, first serve basis

How do we handle confidential and private information?

As we are always working with clients' confidential information, we are highly experienced in managing and protecting that information. We are happy to sign a Non-Disclosure Agreement (NDA) or Confidentiality Agreement (CA) with you. Whether we have signed one of these or not, we treat your information in the same confidential way. We have established systems and processes in place to ensure we keep you and your information confidential. These include: We never disclose to any another party that we are working with you. We encourage you not to inform the company you are submitting your proposal to that you are working with us. Any testimonials or client stories on our website or social media are anonymised and do not identify our clients by name. We use industry leading, well-established and secure software. These tools features MFA. We do not use public WiFi networks when away from our offie. We use personal hotspots to our own devices. In addition, we use VPN's where possible. Occasionally a client will like to speak with one of our clients as a referee. In this case we would seek all parties consent before sharing contact information.

How does our pricing work?

Some services such as our Proposal Review, Elevate Your Template or First Draft Proposal Support have fixed fees. Our Full Proposal Support service is designed for clients we haven't worked with before. This service has a Fixed Fee. Once we have worked with a client once, they can engage us on a Day Rate basis via our Returning Client Proposal Support service. This is how all of our returning clients engage us as it provides the most cost effective pricing as we only charge for work performed. How do we work out a Fixed Fee for Full Proposal Support? We will ask you to provide the tender or proposal request documents which we review to determine the work involved. The work involved in completing these documents together with what you told us during our discovery call or initial discussions will help us to estimate how much time we will need to work on it. We have extensive experience having worked on thousands of proposals over 20 years, and we know what good looks like. We therefore know how much work is involved. We then present you with our Fixed Fee. We understand that not everyone has big budgets available to work on tender responses, and so we have created a lower-cost support option, First Draft Proposal Support. For this service we review the documents and specifications or scopes of work and provide a first draft outline for you and your team to then complete. This is equivalent to one day's work. For our Returning Client Proposal Support and Proposal Support Partnership services are based on Day Rates.

How long does it take to write a tender response?

Tender open periods vary from 2 weeks for local government tenders to 4-6 weeks for state or commonwealth government tenders. Obviously, larger projects can have much longer open periods than this depending on complexity. In order to do a good job, we need all of the open time available. For new clients, we need at least 2 weeks. For clients we have worked with before, we might be able to do the work in less time depending on the complexity of the tender. Less than 1 week is very challenging.

Is writing a tender response expensive?

The tendering process can be complex and is not a cheap exercise. You need to decide if tendering is an important sales channel for your business, and if it is, you need to be prepared to invest in it. Generally, our fees to assist clients in preparing tenders is usually less than 0.5% of the contract value.

Looking for an expert proposal writer or tender writer? We can help.

Every day we support businesses across Australia with winning and retaining work.

We are experts in both Private Sector and Government tenders.

HOW CAN WE HELP WITH YOUR PROPOSAL WRITING?

Help me prepare a tender response ↗

I have a tender response or proposal to prepare and I need some help.

Arrange a Free Discovery Call

Benchmark my Proposals ↗

I need to know where my proposals currently stand.

Request a Proposal Review

Ongoing Support ↗

I submit tenders or proposals on a regular basis and I am looking for ongoing assistance.

Learn more about Proposal Support Partnership

BUSINESSES WE HELP WIN TENDERS

We are often asked what industries we work in. We are involved in proposal writing and more specifically tender writing with a wide range of industries and professions around Australia.

We enjoy the variety that working across different industries brings and this also allows us to stay up to date on different industry practices.

We use this broad knowledge of proposals and tenders to benefit our clients as we can advise them on what is happening in other industries, and in different regions across Australia.

Lawyers
Accountants
Marketing
Human Resources
Financial Advisors
Financial Services
Insurance Brokers
Business Advisors
Management Consultants
Investigations
Consultants
Advisors
Training & RTO’s
Immigration Consultants
Recruitment Consultants

Commercial Plumbers
Commercial Electricians
Irrigation Specialists
Energy Companies
Road Graders
Welders
Arborists
Fencing
Printers
Tree Pruners
Landscapers
Soil Remediation

Automotive
Chemical
Fitness
Machinery
Medical
Engineers
Printers
Textile
Signage

Property Managers
Architects
Security Services
General Cleaning
Specialist Cleaning
HVAC
Concierge
Plumbing
Electrical
Fire Safety
Construction
Maintenance
Restoration

Coaches
Nursing Agencies
Psychologists
Allied Health
Vet Clinics
Fitness
Nutrition
Physio
Aged Care
Medical

Universities
TAFE’s
Secondary Schools
Primary Schools
OSH Providers
Canteen Providers
Playground Installations
Synthetic Surfaces
Sports Field Upgrades or Installations

Software Developers
App Developers
Web Designers
Digital Advisory
IT Support
IT Consultants
Cybersecurity Consultants
VOIP Technology

Transport Companies
Bus Companies
Logistics
Distribution
Warehousing

Building
Contractors
Engineers
Architects
Developers
Financiers
Landscaping
Playgrounds
Concrete footpaths
Road Construction

FAQS ABOUT PROPOSAL AND TENDER WRITING

How do we avoid conflicts of interest?
Great question! We take conflicts very seriously and that’s why we will only ever work for one party in a single tender process. That means that if there is a tender with multiple companies trying to win it, we can only work for one of them. How do we decide who to work with? Clients who purchase our Proposal Support Partnership service will always receive first priority, and first right of refusal. If none of our existing clients wish to participate in the tender, it will be based on a first come, first serve basis
How do we handle confidential and private information?
As we are always working with clients’ confidential information, we are highly experienced in managing and protecting that information. We are happy to sign a Non-Disclosure Agreement (NDA) or Confidentiality Agreement (CA) with you. Whether we have signed one of these or not, we treat your information in the same confidential way. We have established systems and processes in place to ensure we keep you and your information confidential. These include: We never disclose to any another party that we are working with you. We encourage you not to inform the company you are submitting your proposal to that you are working with us. Any testimonials or client stories on our website or social media are anonymised and do not identify our clients by name. We use industry leading, well-established and secure software. These tools features MFA. We do not use public WiFi networks when away from our offie. We use personal hotspots to our own devices. In addition, we use VPN’s where possible. Occasionally a client will like to speak with one of our clients as a referee. In this case we would seek all parties consent before sharing contact information.
How does our pricing work?
Some services such as our Proposal Review, Elevate Your Template or First Draft Proposal Support have fixed fees. Our Full Proposal Support service is designed for clients we haven’t worked with before. This service has a Fixed Fee. Once we have worked with a client once, they can engage us on a Day Rate basis via our Returning Client Proposal Support service. This is how all of our returning clients engage us as it provides the most cost effective pricing as we only charge for work performed. How do we work out a Fixed Fee for Full Proposal Support? We will ask you to provide the tender or proposal request documents which we review to determine the work involved. The work involved in completing these documents together with what you told us during our discovery call or initial discussions will help us to estimate how much time we will need to work on it. We have extensive experience having worked on thousands of proposals over 20 years, and we know what good looks like. We therefore know how much work is involved. We then present you with our Fixed Fee. We understand that not everyone has big budgets available to…Read More
How long does it take to write a tender response?
Tender open periods vary from 2 weeks for local government tenders to 4-6 weeks for state or commonwealth government tenders. Obviously, larger projects can have much longer open periods than this depending on complexity. In order to do a good job, we need all of the open time available. For new clients, we need at least 2 weeks. For clients we have worked with before, we might be able to do the work in less time depending on the complexity of the tender. Less than 1 week is very challenging.
Is writing a tender response expensive?
The tendering process can be complex and is not a cheap exercise. You need to decide if tendering is an important sales channel for your business, and if it is, you need to be prepared to invest in it. Generally, our fees to assist clients in preparing tenders is usually less than 0.5% of the contract value.

WE ARE GOVERNMENT TENDER SPECIALISTS

We assist our clients prepare tender responses to all levels of Government across every part of Australia.

Commonwealth Government, State and Territory Governments and Local Government Councils and Shires.

Our Government Experience

SERVICES THAT WILL HELP YOUR TENDERS AND PROPOSALS

We write tenders around Australia including

Professional and Efficient

Expert Proposals are professional and efficient.

Doug just got it done, nothing seemed too hard.

10 out of 10

Energy, Adelaide

Helpful and Accessible

Expert Proposals are very helpful and accessible.

9 out of 10

Professional Services, Adelaide

A Fine Job

We believe that Doug did a fine job on the last tender we made for government work.

While our tender was not successful, that was not because of any lack in the way the proposal was formatted.

We are very happy with the work done.

10 out of 10

Electrical Testing and Tagging, Hobart

Very Professional and Helped us Win the Business!

Doug did a great job turning round our proposal with only a short window of time. He was excellent to deal with.

Doug was very easy to work with and the proposal we developed was very professional which helped us win the business!!

10 out of 10

Environmental Specialist and Premium Topsoil Provider, Gippsland, Vic

Creating a winning edge

Thank you

Doug Rutter – Expert Proposals

We are really grateful for the time and expertise Doug gave to a special document that MBN was working on. His exceptional skill certainly bolstered the presentation and depth of our proposal … we recommend that you talk with him about creating a winning edge for your projects too.

Manningham Business Network

Professional

Throughout the process, Doug was thoroughly professional, available to take calls at all hours, and he managed the whole process for us.

He told us what he needed from us, and took responsibility for making it all happen, including developing graphics and utilising our branding into the final, very professional document.

Meticulously prepared with a vast amount of content.

10 out of 10

Restaurant Owner, Gold Coast

Fantastic

Doug is a tremendous operator who is always prepared to go above and beyond to ensure a submission is perfect! Much of what Doug does is NOT reflected is his invoices.

My experience has been fantastic.

Doug has also streamlined our approach so we are now as a business more strategic on what we bid for.

10 out of 10

Security, Melbourne

Far Exceeded My Expectations

Doug was great to work with. He quickly understood our needs and our style and made recommendations that suited what we wanted to achieve perfectly.

Our experience with Expert Proposals far exceeded my expectations. Doug was so easy to work with and met every timeline commitment. He was also good fun and an insightful and considered contributor to the process.

10 out of 10

IT, Tamworth

Favourite Thing – Everything!

What was your favourite thing about the proposal document?

Everything.

10 out of 10

Logistics, Perth

Our Business Has Grown

Expert Proposals are people that actually care about your business no matter how big or small you may be!

They are there for us whenever we need, and help in every way possible!

We would have been lost without you and our business has grown so much from having your help.

Thank you.

10 out of 10

Builder, Hobart

Great start to the relationship

Reliable, High Quality, Useful, Unique, Good value for money.

Great start to the relationship.

10 out of 10

Cleaning, Melbourne

Helpful with guiding you through the process

Helpful with guiding you through the process, and pointing you towards ideas regarding what is required within the tender.

10 out of 10

Dry Cleaners, Melbourne

Client was very complimentary

Just wanted to thank you for your support on this proposal. It is a quality submission and hopefully with this, our current relationship and the work carried out by our colleagues, we will be in a good position.

The client was very complimentary of the quality of our written response so thank you for all of your input.

Insurance, Melbourne

Awesome Experience

Expert Proposals are knowledgeable, they listen to the client and are efficient.

It is an awesome experience with them.

10 out of 10

Energy, Adelaide

Responsive and well priced

What really stood out?

Very responsive and well priced.

9 out of 10

Consulting, Canberra

Best tender proposal we have ever submitted

I have received great feedback from everyone in the business (16 years plus service with us) as the best tender proposal we have ever submitted.

Well done!

Security, Melbourne

Look No Further

Doug is easy to deal with and knows his stuff.

Look no further.

10 out of 10

Security, Sydney

Excellent Outcomes

Expert Proposals provide a prompt, professional service.

Eager to help and provide excellent outcomes.

10 out of 10

Commercial Plumbing, Launceston

Professional and Prompt Response

What really stood out?

The professional and prompt response I received along with ease in which our tender was executed.

What was our favourite thing?

It was concise and to the point. No padding – which makes for easy reading and interpretation.

10 out of 10

Registered Training Organisation, Brisbane

Exceptional Job

Doug did an exceptional job in a very niche market posts are a pretty dry subject but populated a very complicated submission in a professional and timely manner.

Use them for your expert proposals they are great.

10 out of 10

Manufacturer, Adelaide

Great to deal with

The entire team at Expert Proposals are great to deal with.

User friendly and informative. Also provide guidance in terms of general business matters. The fee structure is also competitive. The team is very professional and knowledgeable in their field.

10 out of 10

Debt Recovery Services, Melbourne

You came through

I love that you are a small business too and that you were easy to speak with.

You came through with all that you promised and more.

10 out of 10

Cleaning, Brisbane

100% worthwhile investment

Doug was excellent. He provided us with the knowledge and tools to present to our client with an “outside-the-box” approach which delivered results. Also, an overall great guy who was a pleasure to work with.

100% worthwhile investment. Doug from Expert proposals brought so much value to the table. His advice and guidance were priceless. I can confidently say we would not have delivered such an impressive proposal if we had not engaged Expert Proposals.

10 out of 10

IT, Sydney

Fantastic

Doug was fantastic, very knowledgeable, experienced, professional and efficient, He took the time to understand our business and gave us many insights into how to capture our achievements and put our best foot forward in responding to the tender.

I would highly recommend Expert Proposals to any business wishing to engage a very professional service.

10 out of 10

Recruitment, Melbourne

Professionalism

Professionalism, knowledge, prompt assistance and easy to correspond with.

10 out of 10

Builder, Hobart

Very professional and helpful!

Expert Proposals made the tendering process seamless and hassle free.

Doug was organised, interested and helpful.

With Doug’s help we successfully won the tender.

Thank you Doug.

10 out of 10

Specialist Recruitment Agency, Melbourne

Very happy with the process

Very happy with the process from start to finish.

You took the pain out of a very daunting process, thank you.

10 out of 10

Cleaning, Melbourne

Great team

This service makes a more professional outfit.

We do what we do well and you guys do what you are good at.

= Great team.

9 out of 10

Pumping and Water Irrigation, Darwin

Saved us hours of work

Easy to talk to, nothing was too much trouble and quick response. Listened to everything we said and did the very best to articulate where we were light on in some areas.

Looked so good compared to what we have done in house.

Saved us hours of work and stress by our staff who are great at their jobs but not good at telling others how good they are when preparing tenders.

Doug took care of that .

10 out of 10

Real Estate, Perth

Excellent Work

Expert Proposals do excellent work resulting in great results for our company.

10 out of 10

Professional Services, Adelaide

I would give him 11/10 if it would let me!

Strategizing to come up with the placemat, designing the graphics, we are really time poor so having you to be able to do a lot of leg work really helped us out.

Doug was fantastic to deal with. He was really flexible with our working hours sometimes having a meeting after 5pm suited us better. Doug was extremely knowledgeable about the tender process and guided us through his recommendations.

He helped us with brainstorming ideas, and how to prepare for the presentation, and was able to adapt to our teams style.

Nothing was a problem for Doug, he was always happy to help with whatever was required. I would give him 11/10 if it would let me!

10 out of 10

IT, Tamworth

Great Service at all times

What really stood out for you?

Great service at all times, even available on weekends!

10 out of 10

Earthmoving, WA

Exactly what I was after

Doug’s approach to assisting us with preparing for large tenders is great. The quality of his work is excellent and he clearly has loads of experience. It feels like a partnership of effort, which is exactly what I was after.

Expert Proposals deliver good value services that help me grow my business. They have just the right balance of skills that create tender responses which ‘take it to the next level’. I would highly recommend Doug Rutter to anyone who is wanting to improve the level of professionalism around their proposals and tenders.

10 out of 10

WHS Consultants, Sydney

Fantastic Service

Doug and his quality of work and commitment to understanding and high quality.

10 out of 10

Manufacturing & Distribution, Melbourne

A great service from start to finish.

Expert Proposals are professional, efficient and trustworthy.

A great service from start to finish.

10 out of 10

Recruitment, Melbourne

Very Nice Service

Very nice service, good flow through, kept relaxed but moved the project forward.

Communication, clear and followed up on missing parts of the jigsaw puzzle.

10 out of 10.

Manufacturer, Adelaide