Are your reports long, boring and lacking impact? You need to fix that.

Maybe you don’t think your reports are long and boring, but be honest, could it be true?

Consider:

  • Maybe you don’t think your reports are long and boring, but be honest, could it be true?
  • Perhaps you are just used to producing the same old thing you always do.
  • The template is there, so you use it.
  • Your clients have never said anything before, so what’s the problem?
  • When was the last time you asked your client  how long they prefer your reports to be?
  • Have you asked them which pieces of information are important?

You probably don’t like reading boring content, so don’t produce it! Do the world a favour.

At Expert Proposals, we specialise in reviewing your current reports and quotes and make them more client-focused, visually appealing and impactful.

Clients read reports the way we read newspapers

Here’s the thing. Client don’t read everything in your reports. Sorry to shock you, but clients read reports the way we read newspapers (or online articles for those who no longer read newspapers).

So, how do people read?

Like this diagram:

  • Images
  • Headlines
  • Content

In that order.

Clients are time poor – so cut to the chase

I think you already know that people (clients are people too) have to process so much more information today, in a shorter timeframe than ever before.

So help them out, cut to the chase.

Don’t put your conclusions on page 179. Put them on page 1. Same with your key messages and, yes, price as well.

Have you heard about 1 page summary reports? That should be your goal.

How To Enhance Your Reports? First, make the content easy to read

You need the right balance of content on a page to aide easy processing.

Exploring the Evidence

It is widely known that we process images faster than words. There are extensive articles research on the topic.

We know that Instagram is doing really well because of their picture-first focus.

This is a really interesting area and we are going to use this article to dig into the evidence a bit more. This brings out the research geek in us and we will add more content over time as we find it.

Here’s some links to what we have found so far.

“U.S. researchers discovered that the human brain can interpret images that the eye sees in just 13 milliseconds – the first evidence of such rapid processing speed.”

http://www.dailymail.co.uk/sciencetech/article-2542583/Scientists-record-fastest-time-human-image-takes-just-13-milliseconds.html

The 5 second test

https://fivesecondtest.com

Here is a really interesting research article which challenges a commonly quoted “fact” across the internet that “we process visual information 60,000 times faster than text“.

http://adifference.blogspot.com/2012/07/60-000-times-faster-than-text-really.html

Beautifully researched, but no hard findings yet.

So, where do your reports stand?

The first step to improving your proposals, tenders, templates and sales documents is to understand where you currently stand. That’s where our Proposal Review service comes in.

We will review your Proposals, Tenders and Sales Documents and compare them to industry best practice. 

The review looks at 20 ranking factors and includes a traffic light summary report as well as a one hour phone/video discussion to run through our observations. You will be provided with an action list of things to focus on.

Enhance Your Templates

If you want to build a template that is not boring to the client, is client-focused and includes lots of visuals, you may be interested in our Elevate Your Template service.

HOW CAN WE HELP WITH YOUR TENDER OR PROPOSAL?

Help Me PREPARE A WINNING Proposal

Do you have a tender or proposal to prepare and need help from professionals who do this every day?

There are a variety of ways we can help you. One-off support, first draft, write it all for you and ongoing support.

Review AND IMPROVE MY Proposals

Do you need to know where your proposals and tenders currently stand?

During our one-on-one tender mapping call we will review your proposals for presentation aspects. We can also go deeper and conduct a compliance review.

Just Starting Out?

Are you just starting out with proposals and tendering and need advice and guidance?

If you are just starting your journey, we have a bunch of resources to help you get started in the world of tendering and proposals. Or, even if you are on your way, these tools will give your proposals a boost.