Pricing

Value For Money Pricing

Expert Proposals Value For Money Pricing

1. Proposal Assistance

We provide value for money, fixed price quotes based on how many hours we believe are involved in managing the proposal. It doesn’t really matter what the size of the prize is, for us it is about how much work is involved. So many times we have seen low-contract value tenders taking more time to respond to than high-value contracts. We don’t link our pricing to the contract value. We can provide incentivised pricing if that is of interest to you, but most of our clients like good old-fashioned cost certainty, and we are fine with that as well.

We believe that our pricing represents excellent value for money, because of the personal service and attention to detail you receive.  As the saying goes, “Price is what you pay, value is what you get”.

Approximate costs

  • Straightforward

  • Number of hours

    10-15 hrs

  • Price

    $1,500 – $2,250

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  • Complex

  • Number of hours

    30+ hrs

  • Price

    $4,500+

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The above bands are a guide only. We quote Fixed Fees. GST is in addition.

What you get

  • You Get Doug Rutter – You will deal with Doug, not a junior person. Doug has more than 30 years business experience, the last 12 of which have been exclusively in proposals, bids and tenders. He has touched or influenced more than 2,000 proposals across a wide range of industry sectors. Yes, that’s a lot – Doug knows a thing or two about tenders!
  • Personal Service – We work hand in hand with you – Our role is to shoulder the burden and make your life easier. We are with you every step of the way.
  • A Value for Money, Fixed Price Quote – We will provide you with a fixed price quote after you send us the RFP/RFT/EOI document. We can also work on hourly rates as well. We use professional time-tracking software to record our hours.
  • A project plan – We will prepare a project plan outlining key tasks and dates – keeps everyone organised and away from the submission date.
  • Kick-off Meeting – We will run a kick-off meeting to get the response team coordinated.
  • Strategy Session – We will run a strategy session with you to identify and articulate the key win themes. Sometimes this can be done at the same time as the Kick-Off meeting
  • Document Template – We will create a template for you, complete with logos, your branding and messaging. We will follow your brand guidelines if you have them..
  • Cover Letter/Executive Summary – We will create a tailored Cover Letter or Executive Summary, together with visuals and graphic.
  • Content – You own and get to keep any content or documentation we create. You  can re-use and re-purpose it as you see fit. We will provide you with all source files.
  • Graphics – We create or refine graphics to support your messages. You get to keep any graphics we create and we will send you the source graphics. Great for re-use!
  • A Tax Invoice – We will provide you with a Tax Invoice for our work. Our standard credit terms are 7 days.
  • Post-Submission Queries/Support (up to 2 hours) – Sometimes there are queries after a proposal is submitted. We will help you with that. Up to 2 hours work is included in the original fixed price.

Optional extras

  • Flights, Accomodation, Travel Expenses – If you want us to meet with you outside of metro Melbourne, we will charge flights, accomodation and travel expenses at cost.
  • Professional Design Work – We have a number of skilled graphic designers we can call upon, at very competitive rates
  • Post-Submission Support (more than 2 hours) – Responding to clarifications if more than 3 hours.
  • Presentation Support – We can help you prepare materials for the presentation, or coach your presentation team. We can provide a fixed price quote for this as well.

2. Pre-Submission Review

If you have a proposal that you are about to submit, we can do a quick review to ensure it is compliant and make recommendations for improvements. Ideally we would ask that you involve us no later than 3-4 days prior to submission, otherwise you won’t have time to implement any of our recommendations.

What you get

  • You Get Doug Rutter – Doug will do the review, not a junior person.
  • Personal Service – We are contactable via phone and email.
  • Report – You will receive a written report with observations and recommendations.
  • Benchmark – We will benchmark you against best practice
  • Recommendations You Can Action – Our recommendations are practical and things that you can do that WILL make a difference. We won’t waste our time on things that don’t matter.
  • A Tax Invoice – We will provide you with a Tax Invoice for our work. Our standard credit terms are 7 days.

Pricing

For these reviews we charge $600.00 plus GST per proposal.  Many clients ask us to review a bunch of reports at the same time, which is a great idea. Contact us and we will discuss your requirements with you.

3. Previously Submitted Proposal Review

A good starting point to increase your bid capability is to know where you currently stand. We have an established process which compares your previously submitted proposals against a range of best practice criteria.

What you get

  • You Get Doug Rutter – Doug will do the review, not a junior person.
  • Personal Service – We are contactable via phone and email.
  • Report – You will receive a written report with observations and recommendations.
  • Benchmark – We will benchmark you against best practice
  • Recommendations You Can Action – Our recommendations are practical and things that you can do that WILL make a difference. We won’t waste our time on things that don’t matter.
  • A Tax Invoice – We will provide you with a Tax Invoice for our work. Our standard credit terms are 7 days.

Pricing

For these reviews we charge $600.00 plus GST per proposal.  Many clients ask us to review a bunch of reports at the same time, which is a great idea. Contact us and we will discuss your requirements with you.

4. Consulting, Mentoring, Training and Projects

Just like with all of our services, we provide fixed price quotes based on how many hours are involved in preparation for and delivery of consulting, training and other projects. Sometimes an hourly rates is more appropriate. However we will still provide an estimate on how many hours we believe are involved.. We use professional time-tracking software to record our hours.

Pricing

Our quotes will be based on the scope of work.

5. Knowledge Management – Build and Maintain Your Bid Content Library

One of the keys to improving your bid capability is creating and maintaining your “Bid Content Library”. In some organisations this is referred to as Knowledge Management. This is a place where you store all of your frequently asked questions, documents, policies and procedures, and other information you get asked to provide as part of proposals, bid and tenders. If this is not organised and maintained efficiently, you will lose a lot of time in production and perhaps worse still, your information will become inconsistent. You lose efficiency, consistency and can develop multiple voices in your messaging. If you do the dreaded “save as” from another client proposal, you might end up including irrelevant content.

We are highly experienced in building and maintaining bid content libraries for a range of clients. We can also advise you on a range of technology options to house, and manage your information and produce your templates.

Client requirements differ, and we will customise a proposal based on your existing content and what you need.