Tenders

Tender Writing, Bid Writing, Proposal Writing, RFT, RFP – So Many Names!

A Tender is a formal, structured invitation to suppliers to submit a bid or proposal to supply products or services. Tenders have may different names:

  • Request for Tender (RFT)
  • Request for Proposal (RFP)
  • Request for Quotation (RFQ)
  • Request for Documentation (RFD)
  • Expression of Interest (EOI)
  • Invitation to Tender (ITT)
  • Multi-Use List

Whilst there are subtle differences between the different variations on a theme, they all have a lot in common.

In Australia, the term “tender” tends to be used interchangeably with “bid” and “proposal”. Sometimes tenders are also referred to as submissions or reports.

Tenders can be both public and private. Public tenders are advertised online or in newspapers, and also shared by tender alert services. Government tenders are normally of the public type.

There are also private tenders, which are not advertised and sent only to selected suppliers. This situation is quite similar to the iceberg concept whereby 80% of the iceberg is below the waterline, and only 20% is visible. In some industries, this is also true for tenders, where approximately 80% of tenders are private and are not always known by the general public. Only the participants are aware.

What is Involved in Tender Writing?

Commonly, the tender will ask a number of questions in order for the company to evaluate the proposals and select the supplier that suits them best.

This could be as simple as a list of questions, or could have a very complicated requirements. Government tenders quite often provide forms which need to be completed as part of the overall proposal.

Why do Organisations Need Help with Tender Writing?

Typically because of the work involved. To respond to a tender you will need to provide

  • A professional response template
  • Answers to questions
  • Descriptions of service offering
  • Graphics
  • Pricing information
  • Supporting information – Team bios, policies, procedures and other detailed information supporting your proposal

How Expert Proposals Can Help with Your Tender Writing

There are a range of ways we can assist with tender writing, whether you are experienced with tenders or have never tendering before.We can help from the start – from decisions such as “Should we respond – what are our chances?” to Strategy Formulation, Response Production – Template, Writing, Graphics, Presentation Preparation, – all the way to the end, a debrief with the client after the decision has been made.

The table below summarises the different ways we can add value to the tender process and help you win.

Tender Writing Services - Expert Proposals

Tender Writing Services Across Australia

We provide tender writing services to clients across Australia, in all industries and professions

We work with clients in:

It really doesn’t matter where you are. All you need is email and a phone and we can support you. Our Principal Consultant Doug Rutter has spent the last 12 years working on tenders across Australia as well as regional and global bids. He is highly experienced in working with virtual teams across different geographies, cultures and skill sets.

We know what it takes to get a proposal delivered – compliant, compelling and on-time. We will de-stress the process for you and will support you from the very beginning, all the way through to submitting the proposal, and assisting you afterwards with clarification questions and helping you get ready for a presentation meeting.

How Much do we Charge for Tender Writing?

We provide fixed price quotes based on how many hours we believe are involved in managing the proposal. It doesn’t really matter what the size of the prize is, for us it is about how much work is involved. We don’t link our pricing to the contract value. We can provide incentivised pricing if that is of interest to you, but most of our clients like good old-fashioned cost certainty, and are fine with that as well. Please refer to our Pricing page for different size tenders.

How to find Tenders to Respond to

“I’m interested in responding to tenders – where can I find out more about tender opportunities?”

We have compiled some tender search sources to help you get started in sourcing opportunities.